OSHA 300A Annual Summary Posting Requirements in Effect

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Beginning today, February 1, 2019, organizations who are covered under the OSHA recordkeeping rule are required to post their Injury and Illness 300A annual summary in the workplace until April 30th, 2019.

To calculate the total hours worked by all employees, include the hours worked by salaried, hourly, part-time and seasonal workers, as well as hours worked by other workers you supervise (e.g., outside employers and contracted workers). Do not include vacation, sick leave, holidays, or any other non-work time even if employees were paid for it. If your establishment keeps records of only the hours paid or if you have employees who are not paid by the hour, you must estimate the hours that the employees actually worked.

Even if an employer has no recordable cases for the year, an OSHA 300A is still required to be completed, certified, and posted.

After the end of the year, employers must review the log to verify its accuracy, summarize the 300 log information on the 300A summary form, and certify the summary (a company executive must sign the certification). This information must then be posted for three months, from February 1 to April 30.

The recordkeeping rule allows all forms to be kept on computer equipment or at an alternate location, as long as the employer can produce the data when needed. 29 CFR 1904.32(b)(5) requires employers to post a copy of the Annual Summary in each establishment where notices are normally posted [see 1903.2(a)], no later than February 1 of the year following the year covered by the records. Only the OSHA 300A Summary form should be posted.

For more information, visit the OSHA regulations page here.

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